- April 22, 2024
- Posted by: legaleseblogger
- Category: Related News
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## Digitising and Destroying P60 Forms: An Acceptable Practice?
The practice of digitising P60 forms for the purpose of record-keeping and then destroying the physical copies is a common practice in many organizations. However, there may be concerns regarding the acceptance of digital copies as evidence in the event of an audit or legal proceedings.
## Importance of Retaining Physical Evidence
In some cases, organizations may be required to retain physical copies of certain documents as evidence for a specified period of time. This is especially important in industries where compliance with regulations and record-keeping requirements is crucial.
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We have them electronically through our portal, don’t have a paper copy to have as evidence of anything so I think it’s fairly safe to say you could scan and bung it on a cloud server and shred it
There’s no legal requirement to keep them. But the employer won’t issue replacements which is why there is a warning on the p60 to keep it (if that is what prompted the question?)
I’m over 60 and recently found one of my earliest P60s: It’s barely legible, as the print has faded. Just scan your P60s and similar documents and save them in a few places. It’s worth noting that if you save it in someone else’s cloud, it could all disappear if that company goes out of business (this happened to a few cloud companies. about 20 years ago).
If that is your practice, then legally that is fine, but you need to ensure this is what you consistently do, e.g. don’t scan some documents and not other (important) documents.
Does anyone actually use their P60 for anything? I’ve been working for over 40 years and not once has anyone asked for sight of them.