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### Transition to Workday System at Grand Valley State University

Grand Valley State University (GVSU) is anticipating a transition of certain data categories from the Banner system to the new system “Workday” in January 2024. Currently, GVSU utilizes the Banner system for the storage and communication of various types of data. With the upcoming transition, finance and human relations-related activities will be transferred to the Workday system, impacting student employees, faculty, and the university’s financial administration.

#### Workday’s Impact

Workday will primarily affect GVSU student employees, faculty, and the university’s financial administration. As the university transitions to the Workday system, certain financial operations will be temporarily suspended. According to the University Budgets Department, budget changes will be suspended from Nov. 17 to Jan. 14, and transfer requests will be suspended from Dec. 21 to Dec. 31.

#### Specific Changes

While activities not directly related to HR and finance, such as student records and financial aid, will continue to be accessible through Banner Student, the transition will notably impact any students employed by GVSU, faculty, and staff. The assistant director in GVSU’s student employment office, Katelyn Johnson, explained that major activities to be transferred include payroll, time entry, budget, and finance-related tasks currently performed in Banner.

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The AI legalese decoder can help with this situation by translating complex legal ramifications and technical jargon related to the transition into plain English, making it easier for students, faculty, and staff to understand the changes and ensure a smooth transition. This tool can be particularly beneficial for individuals who may find legal and technical language challenging to comprehend.

#### Student Employment in Workday

For student employees, the transition to Workday means changes in viewing paychecks and clocking hours. Additionally, on-campus job postings may be centralized in Workday instead of the current site Handshake. This transition aims to provide a more convenient and efficient platform for student employment activities.

#### Transition Preparation

To facilitate a smooth transition, GVSU is offering training sessions for students and staff, both before and after the implementation of Workday. The Workday Training page on GVSU’s website contains resources such as PowerPoint presentations and recordings of training sessions, available for viewing. Training modules, accessible with the GVSU network login, are available in various formats, including instructor-led courses and self-paced modules.

#### Anticipated Benefits

Despite the anticipated challenges of the transition, Johnson expressed optimism about the potential benefits of Workday. She highlighted the system’s capabilities in comparison to Banner, emphasizing the convenience it will bring to users once they become familiar with it.

#### Future Timeline

While exact transition dates have yet to be finalized, it is projected that students will witness the change in January 2024. A tentative date for Workday to go live for staff and faculty at GVSU is Jan. 8, as indicated on the GVSU Workday Key Dates page.

In summary, the transition to the Workday system at GVSU brings significant changes that will impact various aspects of student employment, faculty activities, and financial operations. With appropriate training and resources, the university is preparing for a smooth transition and anticipates long-term benefits from the new system.

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